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Request for Expressions of Interest – Researcher and Coordinator

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Component 1: Research
Component 2: Team Coordination

Issue Date: August 11, 2015

Responses must be submitted by: August 21, 2015 at 4:00 pm

Delivery Instructions:
By mail/hand/courier/email or fax

Northern Shuswap Tribal Council
17 S. 1st Avenue
Williams Lake, BC V2G 1H4
Attention: Project Manager, Beth Bedard
RE: EOI Governance Scoping TRM 2015-16

Responses received after the closing date and time will not be considered.


The Northern Shuswap Tribal Council is seeking Expressions of Interests from qualified individuals to conduct research and provide coordination of a project related to transitioning from existing governance services to post-Treaty jurisdiction and service-delivery.


Overview of the Northern Shuswap Tribal Council

The Northern Shuswap Tribal Council (NSTC) is a non-profit organization. The four First Nations members are Tsq’escen’ (Canim Lake Band), Xat'sull/Cm’etem (Soda Creek Band), T’exelc (Williams Lake Band), and Stswecem’c/Xgat’tem (Canoe Creek Band). The primary purpose of the NSTC is to assist member First Nations at the request of, and under the direction of, those member First Nations. It is the purpose of the Northern Shuswap Tribal Council to encourage, facilitate, and work toward improving the unity and cooperation amongst member First Nations and between itself and other Governments and generally to assist those members collectively and separately, to achieve their goals in all areas including Self Government, Aboriginal Rights, Land Claims, and Economic, Social, cultural, and Educational Development.

Project Overview

The Northern Shuswap Tribal Council (“NSTC”) is seeking a means of transitioning from its current model of provincially delegated child protection service-delivery to a post-Treaty model which includes jurisdiction and support- and prevention-based services.

NSTC has received funding through a Treaty Related Measure during the 2015-16 fiscal year to facilitate this process.

It is anticipated that the contract will involve a total of 500 hours, with most of the work to be completed before December 15, 2015.

Project Objectives and Activities Through the project, NSTC seeks to assess its current child protection services, examine other models, provide scoping for post-Treaty jurisdictions and services and develop a transition plan to achieve them.

The project has 2 components:
Component 1: Background Research, Scoping and Reporting
Component 2: Team Coordination and Support

Component 1: Background Research, Scoping and Reporting

A. Utilizing a clearly delineated methodology, critically review, evaluate and analyze the Knucwentwecw Society child protection service delivery model through the use of gap and SWOT analyses. Provide a comparative analysis with selected similar child protection service delivery models, including the Stsmemelt project.

B. Together with the Project Steering committee and a Negotiations Consultant, develop the scope of child protection jurisdiction and services NStQ seeks to have and provide post-Treaty. Document the current legislative authorities needed to provide the identified range of Child & Family services and the associated Treaty Governance authorities that will be required to operationalize the provision of those services by NStQ.

C. Assist the Steering Committee and Negotiations Consultant in developing a transition plan from current governance jurisdictions for Child and Family services to post-Treaty jurisdictions and services. In addition, provide recommendations for effectively using the study methodology for application to the study of and development of transition plans to other NStQ post treaty programs.

Component 2: Coordination and Support

A. Arrange, attend and report on Steering Committee meetings and attend meetings with community members.

B. Arrange meetings and communications with the Negotiations Consultant to review progress and to set research targets.

C. Assist the NStQ Treaty Team Coordinator to prepare final reports to the funding agency.

D. Perform additional related tasks as requested by the Steering Committee.

1. Interim report on Components 1 A and B, due 5 weeks after the commencement of the project.
2. Final Report including Components 1 A, B and C. This final report will include a stand alone section on the Child and Family Services Transition Plan. In the appendices include Component 2 A and B notes meeting agendas and minutes, and notes from meetings with community members. Due 12 weeks after the commencement of the project.
3. Reports to funder as required.


1. Vendors may submit their expression of interest by email, fax or mail.
2. Closing Date: August 21, 2015 4:00 pm
3. Delivery Address – In person/by mail/by courier/by email /by fax:
Northern Shuswap Tribal Council
17 S. 1st Avenue
Williams Lake BC V2G 1H4
Attn: Beth Bedard, Treaty Team Coordinator
RE: EOI Goverance Scoping TRM 2015-16
4. Bid Opening – All expressions of interest will be reviewed in private.
5. Proposal Requirements – The proposal should clearly identify:
a. background, qualifications of staff, similar services provided for other clients, etc.;
b. experience working with First Nations organizations;
c. outline of your approach for completion of the project;
d. financial expectations;
e. references – please include the names and contact information of at least two references for who you have provided similar services;
f. any additional information/value added/supporting documentation may be included as an appendix additional to the proposal, including electronic demos of the product;
6. Inquiries regarding the EOI are to be submitted in writing to the Project Manager:
Beth Bedard, Treaty Coordinator
Northern Shuswap Tribal Council
17 S. 1st Avenue
Williams Lake BC V2G 1H4
Tel: 250-392-7361
Fax: 250-392-6158


1. Expression of Interest (reply to this call);
2. Further negotiation (meetings to clarify scope and tasks)
3. Contract


10% Presentation
completeness and clarity of proposal)

25% Financial

25% Qualifications and Experience
(Experience working with First Nations, similar project experience and background in policy analysis and development)

25% Methodology and Approach
(ability to meet project timelines, innovative ideas, presentations, extensions, supports)

15% References
(strength of references for whom the vendor has provided similar services)

The Northern Shuswap Tribal Council reserves the right to select one or more vendors for further consideration following the initial proposal evaluation process. The Northern Shuswap Tribal Council may require in-person presentations or interviews with vendors selected for final consideration, prior to negotiating a vendor contract.

The Northern Shuswap Tribal Council will negotiate contract terms upon selection. All contracts are subject to review by Northern Shuswap Tribal Council legal counsel and the project will be awarded upon signing of an agreement or contract, which outlines terms, scope, budget and other necessary items. Awarding of this contract is contingent on Service Canada contribution funding availability and the Northern Shuswap Tribal Council reserves the right to cancel this or repost the RFP at their discretion.